GB HERMES Visitor Management System enables organizations to manage visitors, vehicles, and materials with complete visibility and control. From pre-registration to final checkout, every step is digitized to strengthen security and enhance workplace experience.

Key Modules and Features

 1. Masters Configuration

Create and control your visitor infrastructure digitally.

• Location / Gate / Space Mapping: Define site → gate → room hierarchy for streamlined routing, approvals, and check-ins.
• Visitor, Vehicle, and Baggage Types: Configurable catalogs to drive form fields, access rules, and compliance reporting.

 2.Visitor Management Operations

Visitor Registration (Pre-Registration & Walk-In)

Capture essential details including visitor type, time window, purpose, host, vehicle, and baggage. Automated checks prevent duplicates, blacklisted entries, and capacity violations.

• Digital Invites with QR Code
Visitors receive branded QR/check-in pass with gate instructions for a frictionless entry.

• Gate Verification & Check-In
Security can scan QR or validate using phone/code. Real-time view of invite, host details, compliance status, and asset tagging. One-tap check-in with photo capture.

• Configurable Approval Workflows
Multi-level approvals such as Host → Security → Admin ensure only authorized entries.

• My Approvals
Personalized approval dashboard for every stakeholder.

• Visitor Logs & Tracking
Live ledger of check-ins/outs with advanced filters such as date, type, gate, host, and company.

Analytics & Insights

Reports

• Daily Visitors Report
Track arrivals, no-shows, visitor capacity, wait time, peak gate traffic, and host-wise statistics.

• Frequent Visitor Trends
Analyze recurrence by individual, organization, or vehicle for better access planning and risk control.

Unified Dashboard

Real-time KPIs such as:
• On-site visitors
• Expected arrivals
• Checked-in / Checked-out
• Pending approvals
• Top visitor types
• Top visiting hosts

Security and compliance intelligence delivered at a glance.

Why GB HERMES Visitor Management System?

• Eliminates manual register entries
• Strengthens security and access compliance
• Improves guest experience with instant entry & approvals
• Provides data visibility for audit and planning
• Scalable from single-site to multi-location enterprises