Travel management | GB HERMES HRMS Software

GB HERMES Travel Module

Key Features of GB HERMES Travel Module

1.Modular Design with Full Control

Masters like Allowance, Approver Settings, Vehicle Type, Policy, and
Entitlement are separately manageable.

2.Role-Based Entitlements

Travel entitlements are mapped by Company, Branch, Level, and Grade, offering fine-grained control for each employee type.

3.Dynamic Allowance Mapping

Different categories like Room Rent, Boarding, Daily Allowance, Local Conveyance make cost management more transparent.

4.Customizable Workflow

Workflow by travel category (Local, Domestic, International) and employee level with status tracking and action buttons.

5.Vehicle Type Matrix

Vehicle options are differentiated by class (AC/Non-AC, Economy/Business/First) and mapped to applicable travel types.

6.Policy & Approval Logic

Vehicle policy, city category, and travel type are smartly linked with max allowance, approval routing, and visibility.

GB HERMES Travel System – Local, Domestic & International

1.Unified Travel Request Interface

Supports Local, Domestic, and International trip types

Multi-leg journey input with transport, class, and days

Smart distinction: Booked by Company or Own

Advance request option integrated with travel entry

2. Expense Control & Entitlement Mapping

Policy-based entitlements by Company, Level, Grade, City Type

Differentiated allowance types (Lodging, Food, Laundry, Conveyance)

Max amount enforcement for budget compliance

3.Full Claim & Approval Workflow

Local & International claims follow the same strong process:

→ Employee → Approver → HRBP (if required) → Finance

Status-driven tabs: Pending, Approved, Rejected

Inline Edit / Approve / View buttons simplify flow

4.Workflow & Policy Settings

Define travel approval workflow by Category & Level

Set vehicle policy and travel mode eligibility (Flight/Bus/Car etc.)

Custom rules for city categories (Metro, Tier 1, etc.)