Why Every Modern Workplace Needs a Smart Visitor Management System | GB HERMES
In today’s security-focused world, organizations cannot rely on paper logbooks or manual registers to track visitors. A Visitor Management System has
become essential to ensure safety, regulatory compliance, and a smooth visitor experience.
The GB HERMES Visitor Management System is designed to automate and
secure every stage of a visitor’s journey, starting from pre-registration to exit verification. This blog explores why digital visitor management is crucial and how GB HERMES delivers unmatched efficiency.
What is a Visitor Management System?
A Visitor Management System is a software solution that records and manages
the entry and exit of all individuals visiting your facility. This includes guests, vendors, consultants, delivery staff, and vehicles.
The primary goals are:
• Enhancing security and access control
• Reducing wait times and manual procedures
• Providing accurate visitor logs for audits
• Improving workplace experience
Top Challenges of Manual Visitor Tracking
Organizations still using traditional logbooks face:
• Slow check-ins and long queues
• Unauthorized access and identity errors
• Poor data accuracy and zero traceability
• No insights into visitor patterns or compliance
These issues can result in safety breaches and operational inefficiencies.
How GB HERMES Visitor Management System Transforms Security
GB HERMES Visitor Management System digitizes the entire visitor lifecycle:
1. Seamless Visitor Registration
• Pre-registration for faster entry
• Host selects location, gate, time window, purpose, vehicle, baggage
• Prevents duplicate entries and blacklist violations
2. Smart Check-in with QR Codes
Visitors receive branded email invites with QR or passcode for instant
verification at gate.
3. Real-Time Gate Control
• Scan QR or search by phone/code
• Capture live photo and asset tags
• Quick approvals from host or admin
4. Accurate Logs and Tracking
Live dashboard for check-ins/outs, visitor type, gate usage, and host-wise data.
Advanced Analytics for Better Planning
GB HERMES offers powerful reporting such as:
• Daily Visitors – expected vs arrived, wait time, peak hours
• Frequent Visitors – recurrence, pass usage, company trends
• Security insights – compliance, high-risk flags
These reports help improve security decisions, staffing, and workflow
optimization.
Benefits of GB HERMES
Improved premises security
Hassle-free guest experience
Automated approvals and gate operations
Complete visitor traceability
Ideal for multi-location infrastructure
Professional brand presentation during check-in
Industries That Benefit from Visitor Management
• Corporate Offices
• Manufacturers &Industrial Plants
• Hospitals and Labs
• Education Institutions
• IT Parks and Data Centre
• Government & Defense Facilities
• Warehouses and Logistics Hubs
Any organization that values security + experience will benefit.
The Future of Workplace Security is Digital
As security regulations tighten and organizations adopt smart technology, a
robust Visitor Management System is no longer optional. GB HERMES enables
security teams to stay one step ahead while simplifying visitor access for everyone.
Upgrade Your Workplace with GB HERMES Visitor Management System Strengthen security. Track every entry. Deliver a world-class visitor experience.
